Privacy Policy

The controller within the meaning of the General Data Protection Regulation (GDPR) and other national data protection laws of the member states as well as other data protection regulations is:

Grouprides UG (haftungsbeschränkt) Bogenallee 10 20144 Hamburg Germany Email: hello@grouprides.cc Website: www.grouprides.cc

Scope of processing personal data All information that allows for direct or indirect identification of a natural person, such as your name, an identification number, location data, or an online identifier, or information about physical, physiological, genetic, mental, economic, cultural, or social identity, is personal data. We collect and use your personal data only to the extent necessary to provide a functioning website as well as our content and services. The collection and use of your personal data is generally only done with your consent. An exception applies in cases where obtaining your consent beforehand is not possible for factual reasons and the processing of data is permitted by legal provisions. The processing of your personal data is carried out exclusively in accordance with the principles of Art. 5 GDPR.

Data collection on our website We would like to inform you about the personal data we process. Log files/processing of IP addresses You can visit our site without providing personal data. However, your IP address will be temporarily stored by our system. This also represents personal data, so we need to inform you about it. In order to provide the site for you, it is necessary to collect the information from the computer system of your requesting computer (server log files). The following data is involved: name of the requested file, your IP address, date and time of access, transferred data volume, and the requesting provider (access data). The access data is used exclusively to deliver the website content. No evaluation of the data for marketing purposes takes place in this context. All access data is deleted no later than seven days after the end of your site visit. The legal basis for the temporary storage of data and log files is Art. 6(1)(f) GDPR. The collection of data for the provision of the website and the storage of data in log files is mandatory for the operation of the website. Therefore, there is no possibility for the user to object to this.

Data transfer to third parties Your personal data may be transferred to third parties if you have explicitly given your consent, if it is legally required, or if third parties process this data on our behalf as described below.

Use of cookies To make your visit to our website attractive and to enable the use of certain functions, display appropriate products, or conduct market research, we use so-called cookies on various pages. This serves to protect our predominant legitimate interests in an optimized presentation of our offer within the scope of a balancing of interests. The legal basis for this is Art. 6(1)(f) GDPR. Cookies are small text files that are automatically stored on your end device. Some of the cookies we use are deleted at the end of the browser session, i.e., after you close your browser (session cookies). Other cookies remain on your end device and enable us to recognize your browser on your next visit (persistent cookies). You can find the duration of storage in the overview in your web browser's cookie settings. You can configure your browser to inform you about the setting of cookies and to individually decide on their acceptance or to exclude the acceptance of cookies for specific cases or in general. Each browser differs in the way it manages cookie settings. This is described in the help menu of each browser, which explains how you can change your cookie settings. You can find this for each respective browser at the following links: Internet Explorer™: http://windows.microsoft.com/de-DE/windows-vista/Block-or-allow-cookies Safari™: https://support.apple.com/kb/ph21411?locale=de_DE Chrome™: http://support.google.com/chrome/bin/answer.py?hl=de&hlrm=en&answer=95647 Firefox™: https://support.mozilla.org/de/kb/cookies-erlauben-und-ablehnen Opera™: http://help.opera.com/Windows/10.20/de/cookies.html If you do not accept cookies, the functionality of our website may be limited.

Newsletter You have the option to subscribe to our newsletter. The newsletter is sent via MailChimp. The information you provide in the input mask when subscribing to the newsletter is transmitted to the editorial system and used exclusively for the purpose of sending the newsletter (Art. 6(1)(a) GDPR). By using a double opt-in procedure, we ensure that you are the actual owner of the email address you have provided. For this purpose, we log your consent to receive the newsletter, the dispatch of the confirmation email, and your confirmation of the confirmation email by clicking on the link. You can revoke your consent to the processing of your personal data and the use for sending the newsletter at any time. To do so, you can use the unsubscribe link included in the newsletter or contact the contact provided in this privacy policy.

Email contact We offer you the opportunity to contact us via our email address for any kind of questions. Data processing is carried out for the purpose of contacting us in accordance with Art. 6(1)(a) GDPR on the basis of your voluntarily given consent. The personal data collected by us for the purpose of contacting us will be automatically deleted after your request has been dealt with. There is no disclosure of this personal data to third parties.

The storage and processing of personal data, such as the name, address, email address, or telephone number of an affected participant, always takes place for the purpose of implementing and promoting the group ride or challenge. Always in accordance with the European General Data Protection Regulation and in accordance with the country-specific data protection regulations applicable to the organizer. grouprides.cc collects, processes, and uses the participants' data in accordance with Art. 4(7) GDPR only to the extent permitted by law or if the participants - also according to these terms and conditions - give their consent. Participants have the following rights with regard to the personal data concerning them: the right to information, the right to rectification or erasure, the right to restriction of processing, the right to object to processing, the right to data portability. In that case, please contact datenschutz@grouprides.cc Participants also have the right to lodge a complaint with a data protection supervisory authority regarding the processing of personal data by grouprides.cc.

Rights of data subjects If your personal data is processed by us, you have the right, according to the GDPR, to obtain free information about the data stored about you. If your personal data has changed or you discover that incorrect personal data about you is being processed, you have the right to have the data corrected without delay. You have the right to request the deletion of your data if: the storage of your data violates legal requirements,the data is no longer needed for the purposes for which it was stored,you revoke your consent,you object to the processing of your personal data concerning you. If deletion is contrary to legal obligations, especially statutory retention periods, blocking will be carried out instead of deletion. You have the right to receive a machine-readable copy of the data you have transmitted. You also have the right to lodge a complaint with the competent supervisory authority. The Hamburg Commissioner for Data Protection and Freedom of Information: Ludwig-Erhard-Str. 22,7th floor, 20459 Hamburg, Email: mailbox@datenschutz.hamburg.de

Aggregated data grouprides.cc may de-identify and aggregate the information you and others provide in connection with the services, publicly post or disclose them to third parties. Examples include information about group rides taking place, usage, demographics, routes, participant numbers, and participation and completion of challenges. grouprides.cc may use, sell, license, and disclose these aggregated information for research, business, or other purposes to help our partners better understand users and the people who use their products and services.

Legal requirements We may store your information and share it with third parties, including law enforcement agencies and public or governmental entities or private litigants, within or outside your country of residence if we conclude that such disclosure is legally permissible or reasonably necessary to comply with the law, respond to court orders, warrants, subpoenas, and other legal or regulatory processes. We may also store, preserve, or disclose your information if we believe it is reasonably necessary or appropriate to (1) protect the rights, property, or safety of individuals; (2) respond to national security or public interest issues; (3) prevent, investigate, or address fraud, misuse of grouprides.cc, or violation of our terms of use; or (4) protect our operational business or our property or other legal rights, including by providing your data to our lawyers and other advisors and third parties in connection with actual or potential litigation.

Adjusting notification and email settings grouprides.cc offers you several options to manage the notifications you receive. You can choose to stop receiving certain emails and notifications by adjusting the corresponding settings here. You can also unsubscribe from these emails by following the instructions at the end of these emails. We may also regularly send you messages and ask if you would like to receive marketing communications.

Updating account information You can correct, supplement, or update profile information at any time by adjusting this information in your account settings.

Our legal bases grouprides.cc relies on various legal bases when we use, disclose, and otherwise process information we collect about you to fulfill the purposes described in this Privacy Policy, such as: where necessary to provide the services and fulfill our obligations under the terms of use (for example, we cannot provide the services without collecting and using your location data),where you have consented to the processing,where necessary to comply with a legal obligation, to comply with a court order, or to assert, exercise or defend legal claims,to protect your vital interests or those of others, for example, in emergencies, andwhere necessary for the legitimate interests of grouprides.cc or third parties, such as the interest in protecting our users, the interest of our partners in collaborating with our users, or our economic interest in ensuring the sustainability of the services.

Retention of information We store information for as long as necessary to provide the services to you and others and to comply with legal obligations regarding the continued retention of such information. Information about your account is generally stored until it is no longer needed to provide the services or until your account is deleted or becomes inactive. In making these decisions, we take into account the scope, nature, and sensitivity of the personal information, the purposes for which the data is processed, whether we can achieve these purposes by other means, and applicable legal requirements.

After you delete your account, it may take up to 45 days to delete all your personal information and system logs from our systems. Additionally, we may retain information to comply with laws, prevent fraud, collect fees, resolve disputes, troubleshoot problems, support investigations, enforce the terms of use, or take other lawful actions. The information we store is treated in accordance with this Privacy Policy.

Information about you that is no longer needed or relevant to providing our services may be anonymized or aggregated with other non-personal data to provide information that is commercially valuable to grouprides.cc, such as statistics about the use of the services. For example, we may store publicly available group rides or participations and other non-personalized geographic location data separately from your name and other identifiers.

Terms and Conditions for Challenges & Sweepstakes Your safety and satisfaction are our top priorities. grouprides.cc stores and uses the collected data for the conduct of the sweepstakes. If a voucher code or similar is available after the end of the sweepstakes or a challenge, it will be sent to the provided email address. By participating in the challenge, you agree to the encrypted transmission of your data stored on grouprides.cc to the organizing company. The company may process your data for contact and advertising purposes.

What can you win? By participating, you have the opportunity to win the articles listed on the platform (https://www.grouprides.cc). The respective prizes are announced in the challenges.

How can you win? Participation in the sweepstakes is possible, among other things, through the "Challenges" feature. The prize will be raffled among all participants. Participation is based on fulfilling the specified conditions in the challenge when creating and/or participating in a group ride. Postal submissions will not be considered in the draw.

What is the duration of the promotion? The promotion begins after the challenge is published and ends on the date specified in the challenge, according to German time (GMT+2).

Who can participate? Participation is open to all persons who have reached the age of 18 and have their residence in Germany. Employees of grouprides.cc and their relatives are excluded from participation.

How will I be notified if I win? The winners will be notified by email. You agree that grouprides.cc may contact you via the email contact provided by you.

What happens if I win? If you are selected as a winner, you will be notified by email and asked to provide your contact details for prize delivery. This information will be forwarded to the organizing company that provides the prize. Please note that the delivery of the prize depends on the organizing company and there may be delays. grouprides.cc is not responsible for the shipment of the prize and assumes no liability for issues related to the prize or its delivery.

Miscellaneous grouprides.cc reserves the right to change the terms and conditions of participation at any time or to cancel or terminate the sweepstakes or challenge for important reasons. Important reasons exist, in particular, if the execution of the sweepstakes is no longer possible for technical or legal reasons. The legal process is expressly excluded.

March 2024